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Kent County Amateur Swimming Association
Kent County
Amateur Swimming Association
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KCASA Swimming Championships 2019 Entry Pack is Published

31st December 2018

(Licence: 1SE190347, 1SE190348, 1SE190349, 1SE190350)

Preparation for the 2019 championships has been a little more challenging than previous years, but Iím pleased to be able to report that everything is now ready.

Kent is one of the largest swimming counties in England, and we have a fantastic group of volunteers, officials, coaches, organisers, although we do have to manage with a poor supply of appropriate competitive venues in central locations.

However, this year sees the addition of the new Olympic events (boys 800m free and girls 1500m free). We will be using a new venue at Dover which is an 8-lane x 25m pool and opening in February 2019, with the Kent Relays as its first competitive event. The East Invicta clubs travel a long way to Crystal Palace and LAC, and it would be great to see the relays well-supported from the all the clubs of the county.

You will see that all of the relevant files have been compressed into one file so that it's easy to download as well as separate files for those that prefer individual ones. Please note the Sportsystem file is for individual entries only. Unlike many entry files, the times cannot be edited.

To enter swimmers:

  1. open the entry file, ensuring that you have your clubís swimmer file downloaded
  2. for speed, enter all of one gender, then all the other gender
  3. find the swimmer, then press Get Times
  4. you can then save the entire file, or delete entries then press save. If you accidentally delete, you need to press Get Times again
  5. additional Sportsystems file: As itís the first year for 10 years that the county championships have had Boys 800m and Girls 1500m events, the county is allowing qualification via the reverse long distance event. To be clear, a boy with a QT for the 1500m can use that time to enter the 800m event, similarly, girls can use 800m times to qualify for the 1500m. For those that do that please use the second entry file - note only use this for the new events with indirect QT's. If you have boys in the 800 or girls in the 1500 please ask if you arenít sure. (If you donít just ignore this)

Team entries should be entered on the team summary sheet.


The Coach Passes will be similar to 2018. They will also be valid for the development meet in October, so coaches should retain them. Replacements for the Development Meet will incur a charge.

Please complete and return the summary sheets, entry files and coach pass forms, but NOT the individual entry forms. Each club should retain them in case of queries.

The files you need are here:

  1. Individual Entry Form
  2. Team Summary Entry Form
  3. Sportsystems Main Entry File - Unzip after download
  4. Sportsystems Reverse Long Distance Only - Unzip after download
  5. How to obtain you Sportsystems Personal Key
  6. Link to How to use Sportsystems video
  7. Coach Application Form
  8. Individual Event Programme
  9. Team Event Programme
  10. Qualifying Times
  11. Conditions
  12. Overall Summary Sheet (Must be completed in full)
  13. All files in one zip

Any questions please channel via club entry secretaries. It is not possible to deal with individual parent questions.

  • Deadline: Midnight 10 Jan 2019
  • QT's: From 1 Jan 2018 to 8 Jan 2019

Good Luck everyone


Selection Policy for 11 year old Pathway

A minimum of 24 swimmers (12 male/12 female) and a maximum of 36 (18 male/18 female) will be selected as follows:

  • The Swim England rankings data base will be used for selection purposes. Only times achieved between 1 September 2017 and the Monday following the final County Championship weekend in 2018, will be considered.
  • The highest ranked 11 year old male and female (age as at 31 December in the year of competition), in each event competed at County Championships will be initially selected.
  • Further selections will be made from the 2nd, 3rd, 4th etc ranked swimmers.
  • Where swimmers have an equal ranking, selections will be made prioritised according to the highest Fina Point Score in a single event.
  • Selections can be from either short or long course rankings but should be congruent with your County Championships mode (for example, if your County Championships are held in a long course pool, then long course rankings should be used for selection purposes and vice versa).

Swimmer selections must be completed within one week of the completion of the County Championships.

Remember, as with all competitions you need to be in it to win it. If a swimmer has a consideration time they should enter. As a reminder


Qualifying Times

We have had a number of similar questions on how the Qualifying system works, to help people out the following is an explanation:

Each event has its own maximum number, generally based on the pool time to run the event. E.g.50's have more than 200's.

There is a table for each in the conditions:

  • For 50m it's 28 per age group
  • The target is to have 196 entrants across all ages in a 50

This is done as follows:

  1. All swimmers with an auto QT are accepted ( even if we have more than 28). That's why autos are tough.
  2. The balance (up to 28) is made up from consideration QT's in each age group
  3. If there are less than 28 after 1 and 2 above, we will distribute the spaces to the other age groups proportionate to entries. So, say we only have 20 15year-olds, the missing 8 would be added and spread across other excess ages.

Last year we accepted all that had consideration times, as we had space and could squeeze them in. It was one of the criticisms we had, so we will be stricter this year.

There is a whole statistical model to set QT's to make the above work.

If you look at rankings for 2017 swims for Kent swimmers you will have a good indication of whether a consideration will make it. However, you should enter if you have a consideration time even if it is outside the top 28 (for 50's), because you don't know that all the swimmers ranked higher will enter any particular event.

Alan Davidson

on behalf of Kent Swimming Committee

Kent County Amateur Swimming AssociationClick CEOPSwimlinethe asa Wave Power