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Kent County Amateur Swimming Association Kent County
Amateur Swimming Association

KCASA Annual Council Meeting 2023 

We have pleasure in inviting you to attend the 2023 Annual Council Meeting which will take place on Saturday 23 September at the Orida Hotel, Bearsted Road, Maidstone ME14 5AA. The doors open and tea/coffee will be served at 10.30am.  The ACM will start at 11.00am, followed by a buffet lunch, and will include the presentation of awards listed in the Annual Report.

The following documents will be accessible here and/or circulated at least ten days before the meeting:

Management Committee vacancies – make your voice heard:

We currently have several Management Committee members coming up for re-election plus a number of vacancies. It is getting to the point that without new people to fill these vacancies our numbers will be so depleted that we will not be able to deliver what we have been able to do so to date, to the detriment of our athletes.  The future of Kent Swimming's activities are - as members - in your hands.

Roles for re-election for a further three-year term to 2026:

  • General Secretary (currently Shelley Robinson)
  • Secretary Kent Rural SC (currently Shelley Robinson)
  • Treasurer and Trustee (currently Ian Howes)
  • Elected Representative Kent London SA (currently John Handley)


  • Elected Representative Kent London SA to 2025
  • Elected Representative Kent Rural SA x2 to 2024
  • Elected Representative Kent Rural SA x2 to 2025

We would really do need your support so, to make a nomination, please use the form below and return it by 8 September 2023.

We also have a vacancy for a Development Coordinator who also sits on the Management Committee. If you are interested in the role, the role description is here and expressions of interest can be sent to the Chairman. We also need Managers for Disability/Para swimming and for Diving. Again, expressions of interest can be sent to the Chairman.

Edward G Maples Trophy:

One of the ACM presentations will be for the Edward G Maples Memorial Trophy 2023 which is your chance to nominate someone who regularly goes beyond the call of duty in supporting the activities at your club. Nominations can be made using here but please note that only those submitted up to and including 31 August 2023 will be considered.

Registering your attendance and eligibility to vote

The following KCASA members make up the Council and have voting rights on the basis of one person, one vote irrespective of the number of roles held:

1. Club/Association Delegates

Affiliated clubs and associations can nominate delegates on the following basis:

  • 1 delegate from clubs with up to 50 members
  • 2 delegates from clubs with between 51 and 200 members
  • 3 delegates from clubs with over 200 members
  • 1 delegate from other affiliated bodies.

The number of delegates for each club will be available from 1 August, and delegates must then be registered using this link by the club secretary to confirm their eligibility to vote. Registration must be completed by midnight on 22 September 2023.

2. Other Members with voting rights - this category applies to KCASA roles only

KCASA: President, Vice President, Past Presidents, Honorary Life Members, Officers, other members of the KCASA Management Committee, Discipline/other Managers and other KCASA appointed role holders will all be automatically be eligible to vote, but please do complete this registration process so that we have a good idea of who will be attending.

3. Attending without voting rights

Any Swim England member may attend the ACM, but unless you meet the criteria listed in points 1 or 2 above, you will not be eligible to vote. However, please do check with your club or association secretary to see if there is a vacancy for a delegate. If not, then please do complete this registration process so that we have a good idea of who will be attending.

4. To present your apologies

Apologies submitted using this form will be recorded in the meeting minutes

If you have any queries or need additional information, please contact Shelley Robinson (General Secretary).

Kent County Amateur Swimming Association Swim England Affiliated County Swim England South East London Swimming Swim England British Swimming British Swimming Swimline Child Protection in Sport Unit